Candidate Privacy Notice

Last updated: October 12, 2026

1. Who this notice covers

This notice explains how Veraxton LLC (“Veraxton,” “we,” or “us”) handles personal information about:

• Candidates we identify, contact, screen, or present to a hiring employer through our Precision Recruitment service
• People who apply for a role at Veraxton itself

Our Privacy Policy at https://veraxton.com/privacy-policy/ covers general use of this website.

2. Our role and the hiring employer’s role

When we recruit for a client, Veraxton acts for the hiring employer. We find and screen candidates, and the employer decides whom to interview and hire. We tell you who the employer is and what the role is before we send your information to them. The employer’s own privacy notice applies once your information is in its hands.

When you apply to Veraxton, Veraxton is the employer, and this notice applies in full.

3. Information we collect

• Identity and contact details: name, email, phone, city, and state
• Career information: your resume, work history, education, licenses, certifications, skills, and professional profiles
• Screening information: interview and screening notes, scorecards, assessment results, and work samples you choose to share
• Preferences: the roles you are interested in, availability, pay expectations, work arrangement preferences, and willingness to relocate
• References: the people you name and what they tell us
• Eligibility: whether you are authorized to work in the United States, when the hiring employer requires it
• Accommodation requests: anything you ask for so you can take part in the process

We do not ask for Social Security numbers, bank details, dates of birth, or medical information during recruiting. If a hiring employer needs any of these after an offer, the employer collects them directly.

Voluntary self-identification: we ask you to self-identify only when a hiring employer’s legal obligation calls for it, and answering is always voluntary. Self-identification answers are never used in selection decisions and are kept separate from your candidate file. (Checked October 2026.)

4. Where it comes from

• You, when you send us your resume, complete a form, or speak with us
• Public professional profiles, such as LinkedIn, and job boards where you have posted your resume
• People who refer you, including the hiring employer’s own staff
• References you name
• The hiring employer, about how your interviews went and the outcome of the search

5. How we use it

• To tell you about roles that fit your experience and goals
• To assess your fit for a specific role using the same job-related criteria for every candidate
• To present you to a hiring employer, with your permission
• To schedule interviews, keep you informed, and support offers and onboarding
• To keep the records the law requires and to show that our selection process was fair and consistent
• To consider you for future roles, unless you ask us not to
• To respond to accommodation requests and to protect you and us from fraud

6. Automated tools and AI

People make every recruiting decision at Veraxton. We do not use AI to screen, rank, score, reject, or recommend decisions about candidates. Administrative tools may help us schedule interviews and organize records, but they do not make selection decisions. Our professionals apply job-related criteria and remain responsible for their assessments.

We never put candidate information into consumer AI chat tools or personal accounts, and we do not use candidate information to train AI models.

Some hiring employers use their own screening or interview technology. When they do, we ask about it at the start of the search and confirm that any notices required by state or local law, including rules that apply to automated employment decision tools, are given to you. Our page How Veraxton Uses AI at https://veraxton.com/how-we-use-ai/ describes our broader approach.

7. Background checks

Veraxton does not run background checks. If a hiring employer obtains a background report from a screening company, the employer is responsible for the disclosure, written authorization, and notices required by the Fair Credit Reporting Act and applicable state law, including notices before and after an adverse decision based on the report.

8. Who we share it with

• The hiring employer’s team for the role you are being considered for, with your permission
• Service providers that host our email, files, and recruiting records, under terms that limit their use of it
• Government agencies, courts, or others when the law requires it, or to protect your safety or ours

We do not sell candidate information or share it for advertising.

9. How long we keep it

We keep recruiting records for two years after a search closes, then delete them. When a search ends, the hiring employer receives the records for its role and keeps them under its own policies. If the law or a legal matter requires us to keep a record longer, we keep only what is required, for as long as required.

Records of people who apply to Veraxton itself are kept as federal and Virginia employment recordkeeping rules require.

10. Your choices and rights

You can ask us to:

• Show you the personal information we hold about you
• Correct it
• Delete it
• Stop contacting you about roles
• Withdraw permission to present you to an employer, at any time before the employer has received your information

Email info@veraxton.com or call (703) 594-9947. We may need to confirm your identity first. We respond within 45 days and do not charge for requests. If the law requires us to keep a record, we will tell you. If you disagree with our response, reply and say you want to appeal, and a founder not involved in the original decision will review it.

Some state laws give residents additional rights over their personal information. We extend the choices above to every candidate, wherever you live.

11. Accommodations

If you need an accommodation at any point in the recruiting process, for example extra time, a different interview format, or materials in another format, contact us at info@veraxton.com or (703) 594-9947. We handle requests promptly and privately, and asking for one never counts against you.

12. Protect yourself from recruiting scams

People sometimes pretend to be recruiters from real firms. Veraxton will never:

• Ask you to pay a fee, buy equipment, or deposit a check to get a job
• Ask for your bank account, Social Security, or ID numbers before you have a written offer from the hiring employer
• Interview you only by text message or a chat app
• Make you an offer for a role you have not interviewed for

We email only from addresses that end in @veraxton.com and call from (703) 594-9947. If something seems wrong, contact us at info@veraxton.com before you respond.

13. Equal opportunity

Veraxton recruits and refers candidates without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, Virginia, or local law. We use the same job-related criteria for every candidate, and we do not accept search instructions that would screen people out on any of these characteristics.

14. Changes to this notice

We update this notice when our practices change and revise the date at the top. If a change affects a search you are part of, we will tell you directly.

15. Contact us

Veraxton LLC
Virginia, United States
Email: info@veraxton.com
Phone: (703) 594-9947
Contact form: https://veraxton.com/contact/