How Veraxton Uses AI

Last updated: October 8, 2026

Summary

AI supports our professionals. It does not replace their judgment, and it never makes a decision about a person or issues a finding.
A senior Veraxton professional reviews and is accountable for everything we deliver.
Client and candidate information never goes into consumer AI tools or personal accounts, and it is never used to train AI models.
Clients can set limits on AI use in their engagement, and we honor them.

1. Our position

We advise organizations on AI governance, so we hold our own use of AI to the standard we recommend to clients: governed, documented, and accountable to a named person. AI tools help our professionals work faster on routine tasks. They do not decide, conclude, or sign.

This statement explains where AI fits into our work, where it does not go, and how we protect the information clients and candidates entrust to us.

2. Our principles

1. Human judgment and accountability. Every finding, recommendation, report, and decision is made and reviewed by a Veraxton professional, who is accountable for it. AI output is a starting point for a professional, never a result delivered to a client.
2. Transparency. We tell clients when AI tools assist an engagement, and this page is public so that anyone can see our approach.
3. Confidentiality. Client and candidate information is handled only in tools we have approved, under terms that protect it, and never in consumer tools or personal accounts.
4. Fairness. AI is not used to make or recommend decisions about people, including candidates and employees, and it is not used to screen, rank, or score anyone.
5. Proportionate, governed use. We use AI where it adds value to routine work, with written rules, an inventory of tools, and a named owner for each one.

3. Where AI assists our work

In our own operations, AI tools may help us research and summarize public material, organize information, draft internal working text, check documents for consistency and formatting, and manage internal notes and schedules. The professional who uses the tool reviews and edits the result.

In client engagements, AI is used only where the engagement agreement provides for it, and it works within a defined limit: approved tools may help organize engagement documents and run a first consistency check against our review checklists. That first pass is a starting point for a Veraxton professional. It is not a finding, an opinion, or advice, and it is never delivered to a client as a result. A senior Veraxton professional reviews every output, performs the analysis, and makes every finding.

4. Where AI does not go

AI tools at Veraxton do not:

Make or recommend decisions about people, including candidates, employees, or client personnel
Issue findings, conclusions, recommendations, reports, or opinions
Give legal opinions, or substitute for professional judgment in any area we advise on
Receive client or candidate information through consumer chat tools or personal accounts
Train on client, candidate, or Veraxton information
Operate on this website as chatbots, assistants, or automated decision tools

5. Client choice

Our engagement agreements disclose when AI-assisted review may be used. Any client may ask us not to use AI tools on its information, or may set limits on how they are used, at any time. We honor those instructions and adjust the engagement plan accordingly.

6. How we protect information

Approved tools only. We use AI tools only under terms that prohibit training on customer data, with usage and spending controls, and only after a founder has approved the tool in writing.
Least data. Social Security numbers, medical details, and financial account information are removed before any AI-assisted review unless the work requires them and the tool’s terms permit it.
Limited access. Only the people working on an engagement have access to its information, through named accounts with multi-factor sign-in.
Firm intellectual property. Our review checklists and methods are maintained by our professionals, versioned, and treated as confidential.
Subcontractors. Anyone who works with us is bound by the same rules through a signed agreement.

7. How we govern our own use

We keep an inventory of the AI tools we use, what information each one touches, and who owns it, and we review it at least once a year. Our rules are written in our firm policies and follow the structure of the NIST AI Risk Management Framework, with reference to ISO/IEC 42001. We expect to pass the same AI governance review we would run for a client.

8. This website

This website does not use AI chatbots, virtual assistants, or automated decision tools. Contact forms go to people.

9. Changes and questions

We update this statement when our practices change and revise the date at the top. Questions about how AI is used in your engagement go to your Veraxton lead or to info@veraxton.com, (703) 594-9947.